Format and Mechanics of letters and E-mails Messages
Block-left Format
The most common format for business letters is called block left.
Guidelines –
– Line up everything you type on the left.
– Also do this when using letterhead stationery (stationery printed with a company´s name and address).
– Skip one line between the date, inside address, greeting, paragraphs in the body of the letter, and closing.
– Write the body of the letter in paragraphs, not as separate sentences.
– Leave four lines for your signature.
Modified Block-left format
Another format is called modified block-left.
Guidelines
– Line up the return address and/or date, closing, and signature block a little to the right of the center.
– Leave one space between all the central parts of the letter: date, inside address, greeting, body, and closing.
– Write the body of the letter in paragraphs, not as separate sentences.
– Leave four lines for your signature.
